Large Call to Action Headline
Everything Your Business Needs...
The #1 Marketing Automation Software
Your CRM should be a complete hub for everything you need to run your business
The everyday struggles of growing your business…
You’re drowning in disconnected tools.
Your inbox, calendar, and CRM don’t sync, and you’re losing hours just trying to keep it all together.
You’re stuck in tech headaches.
Integrations and setups feel like a maze, so you end up buried in configurations instead of coaching.
You’re wasting time on admin work.
Follow-ups, appointment scheduling and reporting eat into your day and pull you away from growing your business.
…and you’re totally exhausted from doing it all yourself.
From managing follow-ups to booking appointments, it feels like...
your business is running you... not the other way around.
We handle the grind, so you don’t have to.
You didn’t start your business to chase leads, schedule calls or juggle tools that don’t talk. CRM Done Better is the only all-in-one sales and marketing automation platform you need. It takes care of follow-ups, appointments and tracking so you can focus on coaching and growth.
Everything Your Business Needs...
The #1 Marketing
Automation Software
Your CRM should be a complete hub for everything you need to run your business
The everyday struggles of growing your business…
You’re drowning in disconnected tools.
Your inbox, calendar, and CRM don’t sync, and you’re losing hours just trying to keep it all together.
You’re stuck in tech headaches.
Integrations and setups feel like a maze, so you end up buried in configurations instead of coaching.
You’re wasting time on admin work.
Follow-ups, appointment scheduling and reporting eat into your day and pull you away from growing your business.
…and you’re totally exhausted from doing it all yourself.
From managing follow-ups to booking appointments, it feels like...
your business is running you... not the other way around.
We handle the grind,
so you don’t have to.
You didn’t start your business to chase leads, schedule calls or juggle tools that don’t talk. CRM Done Better is the only all-in-one sales and marketing automation platform you need. It takes care of follow-ups, appointments and tracking so you can focus on coaching and growth.
Built by experts. Backed by real people. Loved by coaches.
Powered by HighLevel, delivered with the personal touch and expertise of Business Done Better.
90% of Your Follow-Ups? Automated.
No more forgetting who to message or when. Your CRM sends reminders, DMs, texts, and emails while you focus on real work.
Sales While You Sleep.
Launch smart funnels that guide leads from cold to closed, automatically. Wake up to booked calls and new clients in your pipeline.
One Dashboard. Everything That Matters.
Track leads, bookings, conversations, invoices, and tasks, all in one place. Never ask “Did I follow up?” again.
Booked Without the Back-and- Forth.
Custom branded calendar links. Pre- qualifying forms. Payment collection before calls. You don’t chase, they come ready.
Clients Stay Engaged - Even After the Sale.
From onboarding to offboarding, your system keeps clients in motion with touchpoints, reminders, and testimonial requests.
Upgrade Your CRM
All your marketing in one place: Unlimited sales funnels, email, sms, web chat, & more.
Handle calls
Messages reply
Follow-ups
Designed specifically for coaches, trained on your business!
*Requires an active CRM Done Better subscription
Step-by-Step: What Happens When You Join
STEP 1
Start with a Complete Setup
Prebuilt coaching template with pipelines, booking flows, automations, and tagging. No starting from scratch.
STEP 2
Learn with Bite-Sized Videos
Each video is short and focused, teaching not just what to do but why. Watch only what’s relevant, at your own pace.
STEP 3
Get Tailored Support
If you get stuck, flag questions or ask for clarity specific to your business—your journey adjusts to your needs.
STEP 4
Book Your 1:1 Call
After setup, you’ll have a live onboarding session with our team to dive into your unique challenges for a full hour.
STEP 5
Launch with Confidence
With everything connected—emails, bookings, pipelines, and automations—you’re ready to start converting and scaling.
STEP 6
Scale with Expert Help
Need more? Our Done Better team can implement advanced automations, build funnels, and integrate your CRM anytime.
Step-by-Step: What Happens When You Join
STEP 1
Start with a Complete Setup
Prebuilt coaching template with pipelines, booking flows, automations, and tagging. No starting from scratch.
STEP 2
Learn with Bite-Sized Videos
Each video is short and focused, teaching not just what to do but why. Watch only what’s relevant, at your own pace.
STEP 3
Get Tailored Support
If you get stuck, flag questions or ask for clarity specific to your business—your journey adjusts to your needs.
STEP 4
Book Your 1:1 Call
After setup, you’ll have a live onboarding session with our team to dive into your unique challenges for a full hour.
STEP 5
Launch with Confidence
With everything connected—emails, bookings, pipelines, and automations—you’re ready to start converting and scaling.
STEP 6
Scale with Expert Help
Need more? Our Done Better team can implement advanced automations, build funnels, and integrate your CRM anytime.
Traditional Softwares
CRM Done Better
Coaches’ Favorite System: CRM Done Better
Trusted by top coaches to automate follow-ups, schedule sessions and scale their business effortlessly.
Carly Hill
Carly Hill Coaching
"I'm forever grateful for being able to start my business on CRM Done Better. I'm now doing $100k months!"
Dr. Kalpana Sundar
Speaker, Coach, MD
"I’m so grateful for all the help you provided me to get my business going, thank you for making this so easy for me!"
Emilia Lujan
MindfulBody Productions
“CRM Done Better can do everything, this has been a game changer for my business!”
Meet The Founder, Rebecca Kallaus
Trusted by top coaches to automate follow-ups, schedule sessions and scale their business, Rebecca Kallaus, founder of CRM Done Better, has been intimately working with HighLevel's platform (“GHL”) since early 2020, not just as a user, but as a trusted collaborator and tester, regularly meeting with key department heads for feature reviews.
Her relationship with GHL grants her early access to beta test features before they’re released to the public so she and her team can give valuable feedback to GHL's development team.
GHL is now a well-known and highly utilized platform, but very few use it optimally.
CRM Done Better exists because she saw where most users get stuck, and built systems to streamline solutions for business owners.
The whole Team Done Better all goes through GHL’s official certification as an initial foundation, but then goes through expert internal training for true advanced comprehension.
Why Coaches Choose
CRM Done Better
Yes, this is built on HighLevel, but it’s so much more than GHL out of the box…
Why not go direct to HighLevel?
HighLevel is designed for agencies, not for individual business owners.
When you sign up direct with GHL, here’s what you’re really getting:
An empty account
No onboarding
No strategy
No customization
No direct support with email/phone regulations
GHL Direct gives you a generic setup, not a system built for YOU.
And when policies change—like phone or email deliverability standards—you’re left to figure it out on your own.
Agencies are responsible for the Onboarding, Customization and Ongoing Support.
Get the best of a Billion Dollar Software with the personal touch of Business Done Better.
What Makes CRM Done Better...
Even Better?
Most CRMs are a blank slate. Ours comes pre-built by coaches for coaches, and actually fits how you work. Right when you sign up!
You don’t get an empty account... We've already done the heavy lifting for you!
You get a head start with a system that grows with you.
A fully built CRM designed for how coaches actually operate
Custom automations, pipelines, and customization (all done for you)
Personalized 1:1 onboarding and 24/7 support
A real team behind the tech who understands your business model
Continuous updates and Daily Office Hours to keep things running smoothly
Start with the CRM.
Expand into a full back-end team.
CRM Done Better is your foundation, a powerful engine built to grow with you.
From here, you can seamlessly plug into a broader ecosystem designed to support every part of your coaching business.
We built everything for you to be fully supported on your own, but for anything you want someone else to do, we've got you covered! Our team are all full experts on this software and so much more, so whatever you need built out in your CRM and beyond, including websites, graphics, videos, automations in and outside of CRM Done Better, our team is right here to grow with you.
Start simple. Scale smart. Get the right support, right when you need it.
CRM DONE BETTER
Your fully loaded software hub to power your business
TEAM DONE BETTER
A dedicated team that can execute on your behalf
OPS DONE BETTER
Solution for 7 figure businesses looking to scale with streamlined operations
Pricing
Choose Your Plan
(Billed annually)
One Software To Replace Them All
No headache. More time. More money.
Automate your business within one single system.
Complete Business Suite
(Only $199/month!)
1 Onboarding Call
Chat Support
Review Management
All CRM
Functions
Integrated Facebook Messaging
Unlimited Calendars
Workflow Automations
Forms & Surveys
Invoicing & Proposals
Social Media Management
Unlimited Funnels & Websites
And more!
Limited Time Bonuses
Full CRM Pre-Built Template Specifically Designed for COACHES
Normally $199/mo
TODAY Just $169/mo
TODAY Just
$169/mo
Frequently Asked Questions
How easy is it to get started with CRM Done Better?
CRM Done Better comes prebuilt specifically for coaches — that means you don’t have to set up complex automations or pipelines yourself. You get a full coaching-optimized CRM template, ready to launch. Plus, you will get a 1:1 onboarding call with our experts and access to 20+ quickstart videos that walk you through every essential step, helping you get up and running with confidence — no tech headaches required.
What kind of support will I have access to?
Our support goes beyond basic troubleshooting. You get 24/7 live support from a team trained specifically on CRM Done Better. We host regular office hours where you can ask questions live and get coaching on how to best use your CRM. Additionally, there are detailed walkthroughs and tutorials designed to help you customize and maximize your system — all included with your subscription at no extra charge.
Want more?
No problem!
Check out Team Done Better.
Can I connect CRM Done Better with other tools I use?
Yes! CRM Done Better offers native integrations with Stripe, PayPal, Zapier, QuickBooks, Google Analytics, Facebook, and many more. These connections come preconfigured so you don’t have to spend time setting up or troubleshooting. Anything that does not come with a native integration is easy to connect via webhook platforms like Zapier.
Is CRM Done Better easy to use if I’m not tech-savvy?
Absolutely. We designed CRM Done Better to be intuitive and user-friendly for coaches who want powerful tools without complexity. The drag-and-drop funnel and page builders require no coding. Automations are prebuilt, so you just activate or lightly customize them. And our onboarding, tutorials, and live support mean you’re never left guessing.
Are there options to customize or add advanced features?
Absolutely. CRM Done Better comes fully loaded to start and grow your coaching business, but if you want more, there are two key add-ons:
AI Employee: An intelligent assistant that automates calls, messaging, and follow-ups. This requires an active CRM Done Better subscription and is an optional upgrade you can add anytime.
Business in a Box: A done-for-you service where our expert team builds custom automations, funnels, and strategies for you — no subscription required.
Both options are designed to help you scale faster, on your terms.
Can I migrate my existing contacts and data into CRM Done Better?
Yes! We make it easy to import contacts from spreadsheets, other CRMs, or email lists. Plus, if you choose our Business-in-a-Box service, our team can handle full data migration and setup to make your transition smooth and hassle-free.
How does CRM Done Better help me grow my coaching business?
By automating repetitive tasks and organizing your client journeys, CRM Done Better frees you up to focus on coaching and client relationships. Built-in pipelines, automations, and communication tools help you convert more leads, deliver exceptional service, and scale without overwhelm.